Fee Management System | Student Fees | Fee Invoices & Payments
84.76 €
84.76 €
-
Odoo Version
Fee Management System
Fee Management System streamlines institutional fee operations in Odoo. Define fee categories and heads, build structured fee plans, link accounting products automatically, generate invoices in one click, and monitor collection performance with dashboard analytics.
Why Teams Choose Fee Management
1
Configurable fee categories and heads
Create tuition, hostel, transport, and other fee heads with amount and billing frequency controls.
2
Structured fee planning with accounting sync
Build programme and semester fee structures and auto-link fee heads to products for invoicing.
3
Transparent collection and dues tracking
Track student invoices, payments, pending dues, and programme-level revenue from a live dashboard.
How It Creates Business Value
A
Less manual fee processing
Standard structures reduce repetitive invoice preparation and improve billing consistency.
B
Faster collections and follow-ups
Pending dues and recent overdue lists help fee teams follow up quickly and effectively.
C
Clear financial visibility
Dashboards show key KPIs by programme and fee category for better fee planning decisions.
Fee Heads
Build category-wise heads with amounts and frequency settings.
Fee Structures
Combine heads into plans by programme, semester, and academic year.
Invoice Builder
Generate student invoices from fee structures in one click.
Analytics
Track pending fees, collections, and revenue trends live.
KeyFeatures
Everything your institution needs for structured fee operations
Fee Categories and Heads
Create category-wise fee heads with configurable amounts and billing frequencies to organize charges clearly and ensure accurate, consistent fee management across admission cycles.
Fee Structure Builder
Combine fee heads into structured fee plans by programme, semester, and academic year to ensure clear organization, easier configuration, and consistent fee application.
Automatic Product Linking
Create linked products for each fee head to map directly to accounting invoice lines, enabling accurate billing, cleaner ledger entries, and consistent financial tracking.
Invoice Generation
Generate student invoices automatically from predefined fee structures with minimal manual effort, ensuring faster processing and accurate, consistent billing.
Payment Tracking
Track fee payments using standard Odoo invoices and payment records to maintain transparent collections, accurate reconciliation, and reliable financial oversight.
Dashboard and Revenue Insights
View pending fees, total collections, active fee structures, and programme-wise revenue trends in a unified dashboard for clearer monitoring and better financial decisions.
How It Works
Run fee lifecycle operations in four steps
1
Define Fee Heads
Set up categories, fee heads, and accounting-ready products.
2
Build Structures
Assemble applicable fee plans by programme and semester context.
3
Generate Invoices
Create invoices from structure data and review student fee records.
4
Track and Analyze
Monitor payments, pending dues, and revenue performance in dashboard views.
Feature Deep Dive
Explore fee module capabilities in detail
Fee categories and fee heads
Create categories and define individual fee heads with amount and frequency settings.
Accounting-ready product creation
Each fee head can generate an associated product for clean invoice integration.
Controlled setup
Standardized setup improves consistency across fee workflows.
Setup Highlights
✓ Fee Categories
✓ Fee Heads
✓ Frequency Rules
✓ Amount Mapping
✓ Product Linking
✓ Account Integration
Foundation first
Build reliable fee masters before billing operations.
Activating the Fee Management System module will automatically activate the College Management System module, because the College Management System is its core module.
Settings → Users & Companies → Users: assign “Access for Fee Management” and “Access for Core Module” roles for each user (Principal/HOD/Clerk/Admin) in College Access Rights.
User setup: after granting HOD access, click “Create Employee” for the user.
Employee record: for the HOD user, set the Department in the employee form.
College Management System → Configuration → Academic Years: create an Academic Year record.
College Management System → Configuration → Semesters: create a Semester record.
College Management System: create a Building record and add rooms.
Employees → Departments: create departments in the Employees module.
Academics → Courses: create a course by entering Name, Department, Faculty, and Syllabus, then save.
Academics → Programmes: create a Programme record.
Academics → Course Syllabus: create a syllabus and fill in the course details.
Course record: link the created syllabus to the course.
Academics → Programme Offerings: create the offering (Programme + Total Seats), then click “Add a course”.
Create Course Lines wizard: select the Semester and Course, then click “Save & Close”.
Student → Classes: create a class and add Programme Offering, Semester, and batches.
Student form: create a student and set Programme Offering, Class, and Batch.
Structure planning
Combine compatible fee heads into organized structures for academic use.
Programme and semester mapping
Map structures to programme offerings, academic year, and semester context.
Auto total calculation
Total fee amount updates automatically from selected fee heads.
Structure Workflow
Select Frequency
Choose one-time, annual, or semester fee mode.
Pick Fee Heads
Attach matching fee heads based on frequency.
Finalize Structure
Use structure for fast invoice generation.
Fee → Fee Heads: create a Fee Head (name, category, amount, frequency) and click “Create Product”.
Fee → Fee Categories: create a category and add fee heads in the “Fee Heads” tab.
Fee → Fee Structures: create a structure (academic year, offering, frequency, semester) and add fee heads.
One-click invoice generation
Create student invoices directly from mapped fee structures with generated lines.
Student-level fee visibility
Student records display fee structures and related invoices for quick review.
Payment flow in Odoo Accounting
Track payments and invoice states using standard accounting objects.
Billing Controls
✓ Invoice Drafting
✓ Line Generation
✓ Fee Structure Link
✓ Student Mapping
✓ Payment Tracking
✓ Invoice Views
Operational speed
Move from structure setup to billing in a few clicks.
Student form → Fees tab: select the fee structure and click “Create Invoice”.
Draft invoice: after creating the invoice, click “Confirm”.
Posted invoice: click “Pay”, then click “Create Payment”.
Fee Payments: select customer/programme offering/fee structure and validate the payment to mark the student fee as paid.
Draft invoice: select the Fee Structure and click “Create Head Lines” to fetch fee heads into invoice lines.
Invoice lines: create head lines, confirm the invoice, and complete payment to finish the student payment flow.
Fee KPI dashboard
Monitor pending fees, collected amount, active structures, and dues status centrally.
Revenue by programme
Track programme-wise revenue patterns to support planning and collections.
Category distribution and dues list
Use category splits and recent dues for fast follow-up action.
Analytics Outputs
KPI Cards
Immediate visibility of billing and collection health.
Revenue Insights
Programme-level trends for management decisions.
Dues Follow-up
Actionable list for pending and overdue invoices.
Fee Management Overview dashboard: shows totals (students, pending/collected), revenue by programme, fee category distribution, and recent pending dues.
Core module dashboard: high-level analytics like programmes by type, students by department, and recent programme offerings.
Can I define different fee heads for different programmes?
Yes. Create fee heads and assemble them into fee structures mapped per programme offering, academic year, and semester.
Does the module create accounting-ready invoices?
Yes. Fee heads can be linked to products so invoices are created as standard Odoo Accounting invoices with proper invoice lines.
How do I track pending dues?
Use the dashboard and invoice views to see unpaid/partial invoices and follow up by student, programme, or category.
Can I generate invoices in bulk?
Yes. Once structures are mapped, invoices can be generated quickly for students from the configured fee structures.
Do payments follow standard Odoo flow?
Yes. Payments are registered against invoices using standard Odoo Accounting actions and states.
Can I update a structure after it is created?
Yes. You can adjust fee structures and mappings; invoices already created remain in accounting history.
Book a Demo or Watch Fee Management System in Action
Schedule a walkthrough with our team or explore the product video playlist.
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Ready to simplify student fee operations?
Install Fee Management System and run fee setup, invoicing, collections, and analytics from one centralized Odoo workflow.
echoBitz IT | Odoo Certified Partner | info@echobitz.com | www.echobitz.com
| Technical Name | eb_fee_management |
|---|---|
| Version | 19.0.1.0.0 |
| Last Update Date | 2026-10-14 |
| Depends | eb_cmsmailproductaccount |
| Required Apps |
Education Management System | College ERP | Campus Management
Required for this module to work - already included
in the price above, and added to your cart automatically.
|
| License | OPL-1 |
| Category | Education |